Troop Secretary Responsibilities
Is at least 21 years old, subscribes to the Declaration of Religious Principle, and agrees to abide by the Scout Oath and the Scout Law. Possesses the moral, educational, and emotional qualities that the Boy Scouts of America deems necessary to afford positive leadership to youth. Is a member of the chartered organization other than the unit leader or assistant unit leader. Is appointed by the chartered organization to serve as its official Scouting representative and is registered as an adult leader of the BSA.
The Secretaries responsibilities are to:
- Keep informed of all Boy Scouting literature, materials, records, and forms to help leaders function effectively. Help new Scout leaders by telling them what resources are available.
- Ensure the Advancement Chair is keeping all troop records with Troop Master Software.
- Ensure Advancement chair keeps information on membership, leadership, attendance, and advancement.
- Maintain an inventory of Troop property and coordinate this list with the Troop Quartermaster..
- Handle correspondence for the Troop. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.
- Keep notes on business conducted at Troop leaders' meetings. Record only key items such as things needing follow-up or items for the history of the troop.
- Notify leaders of troop leaders' meetings and other activities.
- Provide Troop leaders with records and forms for meetings.